Design Agreement

Download the Word Doc File For this Agreement

Introduction
Thank you for your trust and commitment to work with YOUR NAME HERE on the design of your project. We will work hard to insure that the remodeling project you are considering will be communicated back to you in a manner that makes sense to you and everyone involved. With detailed 2D and 3D drawings, you'll be able to easily determine if what you really want is what is designed.

The Design Process
Using our extensive design expertise and the 3D CAD program called Chief Architect we'll produce detailed As-Built drawings of your existing house. Then working together we'll go through a process that siphons your wants and needs into a design that fulfills those requirements. All the while we'll work hard to keep your budget in mind so the designs we come up with can become reality.

What you can do to help
During this process we'll work closely with you to find out what your goals for the project include. Upon completion of the As-Built drawing, we'll meet to discuss how to proceed. We'll ask lots of questions, record your answers and then apply what we've learned to your project.

The more information you can supply will save time, save money, and will help clarify for us what your goals are. The sort of information that is helpful includes:

• Written lists of your needs and wants as well as what you don't want.
• Gather a scrapbook of notes, photos, and articles that you have collected.
• Get together with your family and ask them for their input and wish lists.
• Come up with a budget you can live with.
• Lists of web sites with comments about what you like and don't like.
• Descriptions of items in your home that you want to include in the design including kitchen appliances, furniture, cabinets, etc.
• Pictures of other houses with notes describing what you like.
• Any other information about the project.
• Go to www.getdecorating.com for thousands of project pictures (membership fee required).

Step 1. Creating the As-Built Drawings
An important part of the process requires accurate drawings of your existing home. These are referred to as the As-Built drawings. We put a lot of emphasis on creating very accurate As-Built drawings and will spend the time necessary to get all of the information needed on the affected areas of your house.
We will agree on a time that works for you and will arrive at your home with a laptop to setup and draw the existing structure on-site. Rather than risk missing anything by taking notes and drawing the structure at our office, we'll take the time needed on-site to get everything needed.

When the As-Built Plan is finished, we'll have an accurate plan to work from. We'll also take lots of digital photos of your house so that questions that may arise during the design process can be answered by referring to the pictures.

Step 2. Initial Design Concepts
Once the As-Built drawing is complete, we will meet to discuss the project in more detail. I will ask questions and review the information that you have gathered about your project.
Armed with this information, I'll produce some preliminary designs focusing on form and function as I apply your input to the drawing. During this process I will send you layouts of the project as well as 3D Renderings for your review.

Once I have enough to show you, we will either meet again or we'll do an online conference to go over the concepts. If I've managed to capture what you want in the concepts, I'll move to the next step. If not, I'll work on more concepts until I arrive at a plan that works for you.

Step 3. Refining the Plan
With a firm understanding of the concepts, the next step is to start adding more detail to the plan.  At this point, I'll add more accurate textures, windows, doors, etc. to the plan.

It may also be beneficial to work together on the plan to make changes and discuss the details that are added. You can be a part of the design process if you desire.
We'll continue to move through this stage of the process until we both agree that the plan is coming together with the ideas that work for you.

Step 4.  The Working Drawings
Once the plan is at a point where it works for you, I will proceed to detailing it for the working drawings. I will create the framing sections, add notes, dimensions, callouts, and everything else that will be required for the building contractor and to obtain permits.

During this process I may consult with your contractor to discuss the building methods that they prefer. I may also work with your interior designer or kitchen and bath designers to get their input to detail the plan to their specifications.

Upon completion of the working drawings, I will send a PDF file of the plan to you and to a print shop like Kinko's.  They will produce the plan sets that you need for the project. 

What's Not Included
I work hard to produce very detailed plans and renderings so you get a full understanding of your project. Some of the items not included that will be additional costs to you are:

• Items in a plan that need to be engineered.
• Any soil exploration or soil analysis needed.
• If a survey is needed and a current survey cannot be found, you will be responsible to hire a surveyor.
• Any outside designers or interior decorators that become involved in the process.
• Costs for any prints needed.
• Energy Calculations.
• Door, window and cabinet schedules. (These can be produced by me but are not part of the standard design process.)
• Final detailing of cabinets is usually completed by the cabinet supplier.
• Detailed specifications. This is generally done by the contractor.
• Landscaping plans.

Your Financial Investment in the Design Process
The design process can vary greatly depending on the type of project. Generally I can give you a range of costs involved in the designing the project. The range is affected mainly by the number of meetings we have and how many changes are made.

A well thought out, detailed plan will save you a lot of money and aggravation when it comes time for the contractor to do the work. It becomes the most important form of communication you will have. You'll have fewer delays, changes and cost overruns because everyone knows what to expect in advance.

Our Agreement

YOUR NAME HERE agrees to complete the As-Built drawing of your exiting house and work closely with you to complete the proposed design that has been discussed.

• Produce a complete As-Built drawing of the entire house for the project discussed.
• Meet with you to discuss your needs and wants.
• Produce conceptual plans for the areas of the project as specified by you, the homeowner.
• _______________________________________________________________
• _______________________________________________________________
• _______________________________________________________________
• _______________________________________________________________
• _______________________________________________________________

You agree to pay YOUR NAME HERE the hourly rate of $YOUR RATE HERE per hour to work with you on the design for your project. You will be presented with a weekly recap of the hours that have been put into your project.

You agree to pay the following:
A retainer of $_____________________

Payment of weekly invoices upon receipt.
It is estimated that this project could take between _____ and ____ hours.

Customer Name                              YOUR NAME HERE
Customer Address                           Your Address Here
Customer City, State, Zip                 Your City, State, Zip here
Customer Phone Numbers                 Your Phone Numbers Here
                              
Agreed:                                              Agreed:
__________________________________  YOUR NAME HERE
__________________________________  ______________________________
Date:______________________________ Date:_________________________